Privacy Policy – Giliomee Attorneys

Last updated: 20/08/2025

1. Information We Collect

Identification details: full name, ID number, passport number, date of birth, gender.
Contact details: physical address, email address, telephone number, postal address.
Financial details: bank account information, proof of income, payment details.
Supporting documents: ID books, passports, driver’s licences, birth and marriage certificates, proof of residence, proof of bank account.
Employment and professional information where relevant.
Any other personal or confidential information you voluntarily provide to us or which is required for legal compliance.

Directly from you, whether in person, via email, telephone, or our website forms.
Through documentation provided (such as ID documents, proof of address, or bank confirmations).
From third parties, where legally permitted (e.g., credit bureaus, government registries, public records).
Automatically, where technology such as website cookies is in use (see section 9 below).

Providing you with legal advice and representation.
Preparing and managing contracts, property transfers, conveyancing, litigation, or other legal transactions.
Verifying your identity and complying with FICA and other regulatory requirements.
Communicating with you regarding your matters, invoices, or updates.
Maintaining proper accounting, billing, and administrative records.
Complying with our professional and legal obligations.
Where permitted, sending you legal updates, newsletters, or marketing communications (you may opt out at any time).

Your consent;
To comply with our legal obligations (e.g., FICA, court requirements);
To perform a contract or provide legal services requested by you;
Where processing is necessary for our legitimate interests as a legal services provider.

Courts, regulators, deeds offices, and other government authorities.
Professional bodies (such as the Legal Practice Council).
Third-party service providers (e.g., IT, document storage, auditors, or banks) who are contractually bound to protect your information.
Opposing counsel, counterparties, or experts, where required to advance your matter.
Any third party with your consent or where legally obligated.

We take reasonable, appropriate measures to protect your personal information from loss, misuse, unauthorised access, disclosure, alteration, or destruction. Measures include secure file storage, encryption, restricted access, and professional confidentiality obligations of all staff.

We will keep your personal information only for as long as necessary to fulfil the purpose it was collected for, or as required by law, including legal and regulatory retention periods (e.g., FICA).

Our website may use cookies and similar technologies to improve user experience and analyse website traffic. You can manage cookie preferences through your browser settings. Third-party plugins or analytics tools may also collect limited information.

If your matter requires it, we may transfer personal information outside South Africa (for example, when dealing with foreign authorities or service providers). In such cases, we ensure that adequate safeguards are in place to protect your information.

We may update this Privacy Policy from time to time to reflect legal, technical, or business changes. The updated version will always be available on our website with a revised effective date.

If you have questions or concerns about this Privacy Policy or our handling of your personal information, please contact us via our contact page.